Apostille (apostille, apostille)

Apostille it is a stamp on a document that confirms its legitimacy. The apostille stamp confirms the authenticity of documents issued on the territory of Ukraine. It is affixed either on the original of the document itself, or on a notarized copy, or on a separate sheet attached to the original or notarized copy.


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Apostille can be applied to various categories of documents confirming the competence or level of education of an individual that were issued by accredited institutions, state bodies, enterprises and organizations belonging to the field of education and science - certificates and certificates of completion of educational institutions, diplomas of education, certificates on the awarding of academic degrees.

Apostilles are applied to documents issued by courts, justice authorities, notaries - court decisions, certificates, various certificates, including certificates of criminal record, certificates issued by the RAGS authorities, as well as apostilles of documents that include the entire list of documents certified by notaries.

Such documents can be: certificate of criminal record, diploma and its appendices, birth certificate, marriage certificate, divorce certificate, certificate of celibacy, certificate of marital status, court decision on divorce, certificate about secondary education, domestic or foreign passport, certificate 2 of the Personal Income Tax, power of attorney, power of attorney, medical certificate, residence certificate, bank card, real estate certificate, employment book, certificate from the place of work, application for the child's departure abroad...


Authorized notary

Oksana Vasylivna Maidybura

Ministry of Justice of Ukraine. Kyiv City Notary District.

Certificate of the right to engage in notarial activity No. 9217


Apostille certificate schedule:

Monday: 09:00-18:00
Tuesday: 09:00-18:00
Wednesday: 09:00-18:00
Thursday: 09:00-18:00
Friday: 09:00-18:00
Saturday: 10:00-15:00
Sunday: by appointment

Diploma apostille

An apostille on a diploma may be required for admission to foreign universities, colleges, schools, during registration in world sports associations, or confirmation of received qualifications for admission to work there. Both the diploma and its appendices (statements of grades, number of hours) are apostilled with a notarized linear translation. Most often, at least in the Ministry of Education and Culture, as well as in the past, in the former Higher Attestation Commission, the so-called "Supplement" (in English) is issued, where, among other information, there is a hierarchical diagram illustrating the education system in Ukraine with a possible correlation of educational levels and hotel positions with generally accepted foreign ones (as a rule, the EU). Often, foreign universities do not require an apostille for a diploma. However, it should be taken into account that the evaluation of the equivalent of the obtained education may vary in different countries. So, for example, in the USA, depending on the college, the level of a specialist's diploma can be interpreted as a bachelor's degree, a candidate of science is equivalent to a master's degree, and not to a doctor of philosophy, etc.

Certificate apostille

Apostille of the certificate will be needed for:
  • education abroad;
  • recognition of a certificate, diploma for other countries;
* the apostille stamp is applied to the translation of both the certificate itself and all its appendices

Affixing an apostille on a passport

The most frequent circumstances related to the need to put an apostille on a passport are:

  • the requirement of a notarized translation of the passport when marrying a citizen of another country (this requirement will also arise when registering the birth of children if one of the parents has citizenship of another country);
  • obtaining various certificates, in particular, about a criminal record, a residence permit, the right to work and assignment of a tax payer number, registration of adoption/adoption, etc.;
  • opening bank accounts, opening credit lines, participation in financial guarantees;
  • during the performance of any notarial actions (conclusion of agreements, execution of contracts, alienation of movable and immovable property, registration of inheritance, etc.);
  • often as a condition for issuing a diploma of education.

Apostille for a certificate of criminal record

A criminal record certificate is one of the most requested documents needed by citizens of Ukraine to obtain a visa, temporary or permanent residence, citizenship or employment abroad.

The certificate is issued by the Department of Information Technologies of the Ministry of Internal Affairs of Ukraine and is the only document that proves the absence of a criminal record of the person in whose name it is issued, confirms the fact that at the time of issuing the certificate, the person was not held criminally liable, was not wanted, is not currently convicted in Ukraine.

A criminal record certificate is issued to both residents of Ukraine and non-residents who have lived in Ukraine for a certain period of time.

In order for the certificate of criminal record to be valid in the territory of another country, an apostille stamp is affixed to it.

Each country sets its own requirements for the legalization of a criminal record certificate, but most often the procedure for legalizing a certificate consists of the following steps:

  1. Obtaining the certificate itself at the Department of Information Technologies of the Ministry of Internal Affairs of Ukraine;
  2. Translation of certificate and certificate by a Ukrainian notary;
  3. Putting an apostille stamp on the translation of the certificate.

* a certificate with an apostille stamp is valid for 90 days from the date of its issuance.

A criminal record certificate can only be apostilled through an affidavit

Apostille for documents of legal entities

Affixing an apostille stamp on the documents of legal entities is necessary for the use of Ukrainian company documents on the territory of other countries: for example, to open a representative office or office abroad.

As a rule, for documents of legal entities, an apostille is affixed to:

  • Registration documents of a legal entity: certificate of state registration, notarized copy of the charter, copies of other founding documents, affidavit signed by the director, company statement, etc.;
  • Notarial documents of legal entities, such as: power of attorney, statement, notarial copy, etc.;
  • Court documents of a legal entity.

In Ukraine, an apostille on documents of legal entities is affixed only to Ukrainian documents. Documents of foreign companies can be apostilled only in the country where the document was issued. In embassies or consulates, an apostille for legal documents. persons are not placed.

Double apostille

A number of countries require a so-called "double" apostille for the legalization of documents on their territory. This is when not only the document itself (or its notarized copy), but also a notarized translation of the document is certified with an apostille stamp.

The procedure for affixing a double apostille:

  1. The notary stamps the apostille on the document/copy;
  2. The document is translated and notarized;
  3. An apostille stamp is placed on the notarized translation.

Countries that require a "double" apostille for the legalization of documents: Australia, Austria, Bahrain, Belgium, Brazil, Burundi, Great Britain, Greece, Denmark, Israel, Ireland, Iceland, Spain, Italy, Cyprus, Korea, Kosovo, Luxembourg, Malta, Morocco, Mexico, Monaco, Netherlands, Nicaragua, Norway, Oman, Paraguay, Portugal, Peru, Turkey, Finland, France, Chile, Switzerland, Sweden, Ecuador, South Africa, Japan.

Apostille with consular legalization of the translation

In some cases, countries such as Italy, Spain, France, Germany require, in addition to the apostille, consular legalization of the translation. This means that the translation of the document into the official language of the country for which it is intended is performed by persons accredited in the consulates and embassies of the aforementioned countries.

* In order to submit a document on the territory of Germany, a citizen of Ukraine does not need to apply for consular legalization of the transfer to the German embassy in Ukraine - a German translator is authorized to do the translation.

Apostille affixing procedure

When obtaining a residence permit, the right to work or study, marry a foreigner, etc., abroad, as a rule, a citizen must prepare a package of documents confirming his identity, marital status, education, professional skills, etc. But abroad, Ukrainian documents are not legitimate for the receiving party if they are not translated into the official language of the country in which you plan to stay, and are not legalized with a special stamp - an apostille.

Accordingly, the procedure for affixing an apostille on documents consists of several stages:

  1. List and collection of documents and/or certificates required by the foreign party;
  2. Appeal to the notary, which puts an apostille stamp on all Ukrainian documents/certificates required from you by the host country, thereby confirming the authenticity of the document itself, the signature of the authorized person and the seal;
  3. Translation of the apostilled document in the language of the country for which the documents are needed (if the translation is not done by a notary, then the original of the translator's signature is also certified by a notary).

Documents that are not subject to apostillation

There are a number of document categories, which do not have an apostille directly. Apostillation of such documents possible through notarized copies. They can be divided into documents issued by foreign diplomatic organizations; administrative documents related to commercial or customs operations; originals of documents issued in the Soviet Union.

Below is a short list of possible documents: Passports. Civil or internal passport (for Ukraine, in the form of a book, as well as in the form of a plastic ID card), foreign passport, original employment record, military ID, pension certificate, driver's license, characteristics from the place of residence, identity card, membership cards ( including trade union), certificates of religion and status, the right to bear arms, technical passports for motor vehicles; normative legal acts, as well as clarifications and legal conclusions related to their application; business and private correspondence.